Personal Assistant at The Bishop of Winchester Academy

THE BISHOP OF WINCHESTER ACADEMY
JOB DESCRIPTION- SUPPORT STAFF

Section One
General information

Post Title PA to Leadership Team

Post Holder:

All academy post-holders are expected to support the sponsors’ vision, Christian
General Duties: Ethos and values that are embedded in the day-to-day and long-term running of the academy. Each post holder must share the commitment of the sponsors’ principles and values of honesty, respect, hospitality, compassion, love, forgiveness, self- discipline, creativity and hope.

All academy post-holders are expected to contribute to the development of young people and the community through the specialism of Enterprise & Innovation and
Mathematics.

Administration
To undertake and coordinate academy administrative tasks and provide a comprehensive support service to the Leadership Team.

To act as an effective and efficient personal assistant.

Calendar
To have overview of the academy’s calendar to keep the Leadership Team up-to-date on events added/removed.

Meetings/Events
To attend meetings, reviews and other key events, as directed by the Leadership
Team, and to note take as required ensuring that accurate records are recorded and any associated administration is undertaken and distributed.

Record Keeping
To maintain and update physical and electronic files in order to ensure that information is retrievable from files as needed.

To develop, implement and monitor, where required, new filing and/recording mechanisms and establish trackers for the Principal as appropriate.

Marketing/PR
To act as an internal and external ambassador for the academy.

To assist the Principal with promotional tours and where necessary lead tours of prospective parents/visitors.

To regularly ensure positive press coverage of Academy Events.

To coordinate and publish the Academy Newsletter in partnership with the Head of
Administrative Services.

Customer Service
To act as an internal and external ambassador for the academy, promoting and ensuring all contacts are dealt with in an effective, efficient and friendly manner.

To liaise with staff, teachers, management, governors, external organisations and any other parties as required on a regular basis.

To support and present the corporate image of the Academy.

This job description allocates duties and responsibilities but does not direct the particular amount of time to be spent on carrying them out and no part of it may be so construed.

This job description is not necessarily a comprehensive definition of the post. It will be revised at least once each year, but may be subject to modification or amendment at any time after consultation with the holder of the post.

Reporting to: The Leadership Team

Responsible for: Providing an effective administrative support service to the Principal in order to
ensure that he/she are able to function efficiently.

Liaising with: Principal, Vice Principal, Leadership Team, Director of Finance, HR, Head of

Administrative Services, external agencies as appropriate, staff and students.

Nature of Standard Terms and Conditions of Support Staff

Contract:

Salary Scale: SCP 24

Disclosure Level: Enhanced

Review Date: Annually as part of the Performance Management process.

Section Two
Professional Duties and Responsibilities

All academy post-holders are expected to support the sponsor’s vision, Christian
Ethos Ethos and values that are embedded in the day-to-day and long-term running of the
academy. Each post holder must share the commitment of the sponsors’ principles and values of honesty, respect, hospitality, compassion, love, forgiveness, self- discipline, creativity and hope.

• To continually seek development opportunities to improve personal performance

Self- Vice Principal is advised of training needs.Development

• Development opportunities are sought/acted upon.
• To act as a professional and positive ambassador for the academy in order to

Attitude support the academy’s mission and profile
**

• Positive/constructive feedback from parents/students/visitors/colleagues/ supporters will evidence supportive attitudes
• Level of self-motivation and encouragement of others. Will support development of the academy ethos and contribute positively towards the development of specialisms.

To actively promote the academy’s Equal Opportunities, Health and Safety, Data
Policy promotion Protection policies, to ensure that the academy operates effectively, fairly, and in line
with legislative requirements at all times.

To adhere to and follow the academy’s Safeguarding procedures in order to protect the
Safeguarding safety of all children.

To ensure confidentiality of the academy’s activities is maintained in order to protect
Confidentiality the integrity of the organisation and its people.

To carry out such other duties as may reasonably be required from time to time to
Flexibility meet the evolving needs of the organisation.

The Bishop of Winchester Academy is committed to developing the skills of its people. If you have any

query about your own personal development, please speak to your line manager.

Signed: ____________________________________

Date: ____________________________________

The Academy reserve the right to amend this document as necessary, after consultation with the individual concerned, in order to reflect changes in organisational requirements and ensure that the future goals of The
Bishop of Winchester Academy are successfully achieved.

Job Types: Part-time, Full-time
Part-time hours: 37 per week

Salary: £25,930.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Health & wellbeing programme
• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bournemouth, BH8 9PW: reliably commute or plan to relocate before starting work (required)

Experience:

• administrative: 2 years (required)

Work Location: In person

Reference ID: PA