Capital Finance Assistant at Nottingham University Hospitals NHS Trust

NHS AfC: Band 3

Main area

Finance

Grade

NHS AfC: Band 3

Contract

Permanent

Hours

Full time – 37.5 hours per week

Job ref

164-5629317

Site

NUH

Town

Nottingham

Salary

£22,816 – £24,336 Per Annum

Salary period

Yearly

Closing

24/09/2023 23:59

Job overview

This is a key accounting role, with the post holder providing dedicated support to the Assistant Capital Accountant, Fixed Asset Manager and Capital Reporting Accountant in preparing and reconciling financial management information on the Trust’s capital programme to allow timely and accurate monitoring of expenditure, income and cash flow.

Main duties of the job

The post holder will prepare information regarding capital purchases and disposals and support the processes underpinning the operation and maintenance of the Trust’s Asset Register. To support the annual asset verification reviews of the Trust Asset Register, in conjunction with other directorates to ensure its accuracy and produce and reconcile information from the Asset Register to assist in the production of financial returns and accounting statements.

The role will develop and lead the process of ensuring the correct split of expenditure between capital and revenue is applied.

Working for our organisation

With more than 18,000 colleagues, we are the largest employer in Nottinghamshire and one of the biggest and busiest NHS Trusts in the country, serving more than 2.5m residents of Nottingham and Nottinghamshire and a further four million people across the East Midlands and beyond.

We provide a range of national and internationally renowned specialist services and we are at the forefront of new surgical procedures and research programmes. We are home to the East Midlands Major Trauma Centre, the Nottingham Children’s Hospital and in partnership with the University of Nottingham we host a Biomedical Research Centre carrying out vital research into hearing, digestive diseases, respiratory, musculoskeletal disease, mental health and imaging.

Recently voted as one of the Sunday Times Best Places to live, our city and the region are one of the big reasons why a career at NUH is the right choice for so many.

Nottingham city has been named in the top ten places to bring up a family and the top UK city to make your salary stretch further. There’s rich culture on every corner with something for all tastes and a thriving independent restaurant and shopping sector. Nottingham has more than 300 bars and restaurants, from family-run deli-cafes to celebrity chefs Sat Bains and Marco Pierre-White, all flying the flag for Nottingham’s fine dining.

Detailed job description and main responsibilities

Assist the Assistant Capital Accountant and Fixed Asset Manager with the day-to-day maintenance of the Fixed Asset Register including the completion of fixed asset verification exercise.

Process the Fixed Asset Additions, Disposals and Transfers in the Fixed Asset Module (FAM).

Assist the Assistant Capital Accountant and Fixed Asset Manager will the preparation of reconciled accounts, in particular Asset under Construction (AUC) and assess whether the amounts are to be carried forward, capitalised or written-off.

Assist with the production of a comprehensive and fully auditable set of working papers for the year-end accounts.

Post general ledger journals and assist in month end close.

Work with other finance colleagues to ensure consistency in applying good governance practice in the areas of financial controls assurance and compliance with the Trust’s Standing Orders (and associated documents).

Provide support as necessary in other areas of Capital Finance in relation to specific projects or peaks in workload.

Adopt a flexible team approach in terms of cover for colleagues within the section.

Work closely with colleagues to help the Trust deliver strategic and operational goals.

Maintain and develop working relationships with appropriate external agencies.

Provide clear and concise working papers (including electronically) and work within set routines with little direct supervision.

Maintain procedure notes for own area of responsibility to ensure that information is processed in accordance with procedures and is available to support statutory returns and financial reporting requirements

Person specification

Experience

Essential criteria

Previous experience of working in Capital Accounting / Financial Management.

Ability to understand a range of finance work practices and procedures, both day-to-day and more complex.

Experience of working with a variety of computer systems including spreadsheet packages (Microsoft Excel), databases (Microsoft Access) and financial ledger systems.

Desirable criteria

Working knowledge of NHS capital accounting requirements

Training & Qualifications

Essential criteria

Educated to a minimum of 5 GCSEs Grade C or above including Mathematics and English (or equivalent)

Educated to 3 A-levels / NVQ Level 3 or equivalent

Desirable criteria

Actively in pursuit of an AAT qualification

Communication and Relationship skills

Essential criteria

Evidence of good oral and written communication skills.

Tactful, diplomatic and at ease with all people, including senior finance colleagues, clinical teams and management teams.

Analytical and Judgement skills

Essential criteria

Evidence of good analytical and numeric skills

Ability to present information in an understandable and meaningful way to different audiences.

Planning and organisation skills

Essential criteria

Evidence of good organisational skills together with the ability to plan and prioritise work to meet own and departmental deadlines showing high levels of sustainable concentration.

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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:
Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.