Theatres Personal Assistant Manager at Nottingham University Hospitals NHS Trust

Band 5

Main area

Theatres Personal Assistant Manager

Grade

Band 5

Contract

Permanent

Hours

Full time

Part time

37.5 hours per week

Job ref

164-5651722

Site

QMC

Town

Nottingham

Salary

£28,407 – £34,581 per annum (banding subject to job evaluation)

Salary period

Yearly

Closing

02/10/2023 23:59

Job overview

Are you passionate about the NHS? Do you have significant experience working as a Personal Assistant to Executives? If yes, we would love to hear from you.

We are looking for a dynamic, self-motivated and focused person to join the Clinical Support Directorate and Acute Care Pathway providing a full range of high-level operational and organisational support to the Theatre Management Team.

You will enjoy thriving in a challenging and fast-paced environment, and relish the opportunity to be creative, proactive and thorough in your approach. An excellent team player, skilled communicator, flexible, focused, resilient and able to build effective, professional relationships and manage conflicting priorities successfully.

In return, you will receive a warm welcome from a passionate team who pride ourselves in delivering excellence in patient care and experience. We will provide you with resources to develop and progress a long-term career as well as flexibility, continual professional development and a wide range of wellbeing and support.

The team supports flexible working, with a mixture of on-site and home working. The primary base for this role is Main Theatres at the Queen’s Medical Centre campus, with travel between the Trust campuses, as the need arises.

Main duties of the job

As a crucial member of the Acute Care Pathway you will plan and organise activities to ensure the Theatre Management is able to fulfil their responsibilities to divisional senior management meetings and other aspects of their portfolio, both internal and external to the Trust.

Your duties will also include but not limited to: complex diary management, filtering emails and signposting as appropriate, responding to telephone enquiries, highly skilled minute taking, meeting organisation and preparation, dealing with complaints and managing a range of projects that will require formulation and adjustment to plans and priorities.

Being organised, having the ability to multitask, adopt a flexible and adaptable approach to suit the variable and developing workload of working in a busy theatre department, having discretion and integrity, the ability to work autonomously under pressure and an excellent communicator who is confident and comfortable in dealing with people at all levels is essential.

Working for our organisation

Nottingham University Hospitals is one of the biggest and busiest NHS Trusts in the country, where our people do amazing work every day caring for millions of people each year across three sites and around our communities

Detailed job description and main responsibilities

Please see the attached the Job Description and Person Specification for key duties and responsibilities.

Person specification

Experience

Essential criteria

• Previous clerical experience
• Experience of using Microsoft Word and Microsoft Outlook
• Minute taking

Communication

Essential criteria

Answer factual questions clearly and concisely

Able to communicate clearly and accurately convey information verbally

Maintain the confidentiality of individuals at all times

Use correct grammar and spelling

Analytical and Judgement Skills

Essential criteria

Able to use judgment to make decisions in order to solve problems/enquiries

Able to exercise judgment and initiative

Design and complete letters, forms, reports and tables

Ability to organise own work

Planning and Organising

Essential criteria

• Able to work under supervision/ organise delegated work

Good time management and organisational skills

• Has a flexible approach to work

Training and Qualifications

Essential criteria

GCSE Maths and English C or equivalent

• NVQ in Administration or equivalent experience

Desirable criteria

• Formal Management Qualification / training

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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:
Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.