Finance Assistant at Aqua Cooling

Reports to: Finance Manager

Location: Chandler’s Ford (Office Based)

The Company

Established in 2001, Aqua design, supply and install innovative temperature control solutions, across the UK. Our Sales, Hire and Service teams support customers from every industry sector, whether they are looking to purchase, hire or maintain equipment. Products include process chillers, adiabatic, dry air & free coolers, cooling towers, temperature control units, boilers, air conditioning units and portable heaters. As a business, we have a strong focus on energy efficiency and the ability to design completely bespoke solutions. Aqua are proud recipients of a Queen’s Award for Enterprise: Innovation.

The Company has a clearly defined growth plan over the coming years which will offer employees training and development opportunities. Due to our continued growth, we are seeking a highly motivated individual to join our team at Aqua.

The Role

The Finance Assistant will be a key part of the purchase ledger function, working with the Accounts Payable Clerk to ensure that all purchase invoices are processed accurately and in a timely manner. The role will also involve working with the wider finance team, including creditcontrol and cash management, providing a variety of tasks and responsibilities.

This role reports to the Finance Manager and is offered on a full time, permanent basis. Aqua are looking for a team player with strong communication skills, who is proactive and has strong attention to detail. Also an individual who is flexible and open to change, with a positive, professional attitude.

Areas of Responsibility:
Processing and inputting supplier invoices onto Sage Line 50.

Supplier management, including payment and general queries via phone and emails. This will also invoice managing the Finance/AP mailbox with both internal and external enquiries.

Reconcile supplier statements and confirm month end balances. To investigate and resolve any variances in a timely manner.

Prepare and process supplier payments on our online banking system. Working with suppliers to ensure that invoices are paid on time.

Processing monthly employee expenses and mileage claims.

Processing and reconciling employee credit card statements on Sage and ConnectWise.

Updating the cash flow forecast for supplier payments.

Other adhoc administrative tasks as required, such as post and general phone enquiries.

Areas of Development:
To provide support to the cash management and cash forecasting function. This includes the posting of all bank transactions to Sage and completing daily bank

reconciliations. Also updating the cashflow forecast to ensure this is update to date with the purchase ledger requirements.

To provide support to the credit control and the sales ledger team. This includes assisting with customer queries through phone enquiries and email and chasing

payment of outstanding sales invoices.

To assist with the implementation of SAP Concur, which will be used for expense and credit card management. The role will involve reviewing claims submitted by

employees and resolving any queries.

To provide support with Car Fleet management

To be involved with the implementation of a new ERP system (M3 Infor). Amending any existing finance process notes for changes occurring as part of the ongoing migration.

The Person:
Previous experience in a similar role essential.

AAT part qualified/qualified, preferrable but not required.

Experience using Sage Line 50 essential.

Experience of Infor M3 or similar ERP system, preferrable but not required.

Strong Microsoft Excel skills.

Good verbal and written communication skills.

Excellent attention to detail.

The ability to maintain clear and accurate financial records.

An organised and methodical approach to working.

The ability to multitask in a busy accounting department and work to deadlines.

The ability to work independently and as part of a team.

Employment Type

Full-time (37.5 hours a week)

Company Benefits

In addition to a competitive salary package, all our employees receive the following company benefits:

25 days holiday, plus Bank Holidays

Private medical cover

8% Company pension contribution

Bike to work salary sacrifice vouchers

Gym membership contribution

5 days sickness cover, if unused the full or remaining balance will be paid in December