Office Management & Accounts Assistant at Double Scaffold Design Limited

Are you currently working as an admin & accounts assistant? Do you want a new challenge or maybe you are looking to take your next step into a role that allows you to build on your exceptional organisational ability and office skills with a mixed bag of responsibilities across office and accounting?

Then read on to learn more about our exciting opportunity to join a growing business, working alongside our friendly team of engineers who specialise in creating designs for scaffolding infrastructures across London and the South of England.

About Double Scaffold Design Limited

We specialise in iconic scaffold design projects and offer a friendly, professional service with fast and flexible turnarounds provided by our experienced team of design engineers, working on projects ranging from domestic properties to some of London’s most prestigious buildings.

We pride ourselves on our aftercare, general service and responsiveness which has allowed us to build strong relationships with our clients and in doing so has earned the trust of many of London’s major scaffolding contractors in all areas of scaffolding.

Why is Double Scaffold Design your next career move?

• Opportunity to really showcase your skills
• Join a company who will invest in your personal growth
• Benefit from our work/life balance ethos and wellbeing initiatives
• Experience a fun and sociable workplace vibe
• Contribute to the future growth and success of our business through our team working and collaborative culture

What does the job role involve?

· Working with the business owner to provide diary management, arrange meetings and appointments and identify efficient working practices for the benefit of the business

· Getting involved with exciting projects including event organising, assisting with our social media content across LinkedIn, our website and other platforms

· Handling incoming calls, taking messages, email correspondence and creating documentation

· Processing all invoices for the business using the Company’s accounting systems in place, to include data entry, updating records and spreadsheets

· Accurately reconciling financial accounts to Company standards using Xero, including assisting the business owner with credit control and chasing down payments

· Chasing and processing expense claims for the engineering team on a monthly basis

· Be responsible for creating/running a system for ordering office supplies and services, including stationery & equipment, to ensure the smooth and cost-effective operation of the office

· Ordering, issuing and record keeping of Personal Protective Equipment (PPE) for the engineering team to meet health and safety standards.

· Arranging company social events and community/charity-based activities through the calendar year

What you will need:

· Ideally, but not essential, experience working in the construction industry or similar.

· Up to date experience of working across the Microsoft Office suite, including Word & Outlook for diary and email management

• Be skilled at communicating effectively with clients on the telephone and face to face in support of one of our key values, being the provision of excellent customer service
• Demonstrate relevant experience working with Xero or similar cloud-based accounting system on a regular basis
• Work with high attention to detail, when using our accounting systems, data entry and updating records

· Demonstrate relevant experience in credit control and chasing down payments

• Have strong knowledge of Microsoft Excel and be skilled in spreadsheet production
• Have a friendly, collaborative outlook, which will be invaluable in establishing and building client relationships

· Be organised, reliable, proactive and show a willingness and enthusiasm to assist others in support our team working ethos and continuing growth of our business

· Want to get involved, keep busy, learn about the business and embrace the “everyone mucks in” culture

How we will reward and care for you in return

· Part time, 5 hours a day, 5 days a week office based*

· Flexible start and finish times

· 28 days annual holiday including the usual 8 bank holidays, increasing with length of service

· Competitive salary with annual pay reviews

· Family Friendly Policies

· Ongoing learning and development

· Range of employee benefits & discounts in support of health and wellbeing

*In our efforts to embrace flexible working, we are happy to explore possible alternative working patterns for this role, which would need us to carefully consider the business’ needs, ensuring it can continue to deliver on its excellent reputation for client service. We welcome a discussion at interview, if invited, to see what might be workable.

Apply now with your CV together with a covering letter setting out what you believe you can bring to the role. We look forward to hearing from you.

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. All decisions are based on merit.

Data Protection

We treat personal data collected during the recruitment process in accordance with our data protection policy. Information about how your data is used and the basis for processing your data is provided in our job applicant privacy notice which can be found on our website www.doublescaffolddesign.co.uk

Job Types: Part-time, Permanent
Part-time hours: 25 per week

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Westcliff-on-Sea, SS0 9PA: reliably commute or plan to relocate before starting work (required)

Work Location: In person