Accounts Assistant at Taplow House Hotel

Job Description

Job Title : Accounts Assistant

Reporting to : Financial Controller

Position Summary

Accounts assistant must possess strong organisational skills & attention to detail. Assisting the Financial Controller in the day to day finance operations, the accounts assistant is primarily responsible for recording, collecting & analysing numerical data for use in maintaining accounting records. The accounts assistant is responsible for ensuring accounting policies & procedures are followed, as per the standard operating procedures for the hotel.

Duties & Responsibilities

Revenue Reporting / Income Audit

• Complete & distribute daily summary report
• Complete & distribute daily pick-up report
• Interrogate postings from PMS & POS systems & investigate any anomalies or discrepancies
• Archive daily paperwork received from Front Office & ensure documentation for all transactions is printed & filed in order

Cashiering

• Collect, count & record all cash received through Front Office each day
• Prepare petty cash issues & deduct cash from banking to replenish
• Prepare cash receipts for weekly bank deposits

Cashflow Reporting

• Update & balance cashflow daily (before 11am) & distribute

Sales Ledger / Credit Control

• Audit all daily sales ledger activity
• Ensure all additions to the ledger have relevant back-up & clients have credit with the hotel
• Send statements & invoices to clients & chase as necessary to collect sales ledger payments
• Apply any debtors payments received to the sales ledger
• Assist in reconciling open accounts: guest ledger & event billing

Purchase Ledger

• Process purchase order requests as requested by HOD with authorisation from GM & FC
• Code & post all supplier invoices & collate all relevant backup: purchase orders, delivery notes, stock inventories etc
• Prepare all invoices ready for payment: HOD & GM approval on all items, check supplier statements reconcile to accounts package & supplier bank details are correct

Payroll

• Update time & attendance software daily
• Update payroll forecast/actual to monitor staffing levels daily
• Ensure weekly timesheets are approved by relevant HODs
• Update annual leave tracker

Additional Tasks

• Maintain office supplies & stationery stock & complete requisition when an order is needed
• Ad hoc tasks & reporting when assigned by the Financial Controller
• Previous accounts experience / hotel experience preferred

Job Types: Full-time, Permanent

Salary: £25,000.00 per year

Benefits:

• Canteen
• Company events
• Company pension
• Discounted or free food
• Employee discount
• Free parking
• On-site parking

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Tips

Ability to commute/relocate:

• Maidenhead: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 1 year (required)

Work Location: In person

Application deadline: 08/10/2023
Reference ID: Accounts Assistant
Expected start date: 02/10/2023