SECTION 1- MAIN RESPONSIBILITIES: Team Management and Control Systems Manage and plan the teams workload including the management of stakeholder expectations to ensure consistent and quality service levels Delegate appropriate duties and responsibilities to staff and provide a clear brief and relevant support Monitor the quality of outputs, set quality targets and ensure staff set objectives for improving the quality of their work Define and document financial procedures to support the above responsibilities, including the design, setting and monitoring of quality and performance targets Seek to minimise transaction costs whilst balancing the need to provide a quality service Promote lean, effective working without compromising the requisite quality of service Ensure all support staff receive adequate on-the-job training and coaching in the functions allocated to them Provide training to financial and non-financial managers on an informal and formal basis Ensure all transactions processed via the Financial Services Team are in compliance with the Trusts Standing Financial Instructions (SFIs) and Financial Procedures, ensuring stakeholders understand and adhere to them; including the development and presentation of appropriate training courses Ensure any breaches of SFIs are recorded and reported including details of appropriate action taken to negate the risk of recurrence Communicate and action Internal and External Audit recommendations Ensure the offices are secure and appropriately staffed at all times Accounts Payable Ensure prompt and accurate payment is made to all suppliers and adequate controls are in place across the several payment systems used by the Trust Ensure accruals are identified in accordance with the monthly timetable and journals are raised as appropriate Liaise with the Trusts external VAT consultants to ensure VAT is recorded and reclaimed from HMRC correctly Responsible for overseeing the preparation and reconciliation of the Agreement of Balances (Payables) in line with the national timetable and guidance Accounts Receivable Ensure processes are in place to account for all income due to the Trust and to resolve any outstanding debts promptly Liaise with the Trusts external VAT consultants to ensure VAT is recorded and paid to HMRC correctly Ensure prepayments are identified in accordance with the monthly timetable and journals are raised as appropriate Ensure access levels to the AR ledger are set to appropriate levels and reflect segregation of duties requirements Responsible for overseeing the preparation and reconciliation of the Agreement of Balances (Receivables) in line with the national timetable and guidance Ensure prompt completion of NHS Debtors Scheme return to Department of Health and Social Care Charitable Funds In liaison with the Assistant Head of Financial Services; Be a source of expertise and advice on CF accounting Assist in the production of the Annual Returns as appropriate for submission to The Charity Commission Assist in the production of reports and related papers for presentation to the Trusts CF Committee Treasury Management Responsibility for the timely review of cash books and bank accounts to ensure reconciliation in accordance with the reporting timetable Review cash flow requirements to facilitate investment in line with Treasury policy Ensure funds are invested in line with Trust policy and interest received is accounted for and reported appropriately Ensure authorised bank signatory mandates are reviewed and up-dated as required Be an Authorised Signatory on Bank Mandates Ensure access levels to the Cash Management system are set to appropriate levels and reflect the need for segregation of duties Responsibility for the reporting of Losses and Special Payments. Responsibility for the preparation of reports and related papers for presentation to the Audit Committee. Responsibility for the preparation of reports and related papers for presentation to the Board. Ensure control is maintained over petty cash balances and imprest accounts.
Ensure access levels to the Cash Management ledger are set to appropriate levels and reflect segregation of duties requirements. Ensure that cash plans and forecast are kept up to date and appropriate level of cash is maintained. Technical Accounts Responsibility for management of the Trusts Balance Sheet including the timely completion and review of all reconciliations Ensure the Payroll interface and related reconciliations are performed and reviewed in line with reporting deadlines Responsibility for management of procedures and policies, with improvement to processes as required in line with SFIs and audit requirements to ensure effective use of resources Liaise with the Trusts external VAT consultants to ensure all VAT transactions are recorded and claimed from HMRC accurately Be the finance specific point of contact for HMRC visits and enquiries Prepare all reports as required to assist in the completion of the Trusts monitoring returns Develop and maintain timetables for all routine and cyclical work within the Financial Services team, ensuring outputs are clearly defined and financial procedures support their production Responsible for the preparation and reconciliation of the Agreement of Balances Income and Expenditure, in line with the national timetable and guidance Capital Ensures day to day capital transactions are completed in line with relevant procedures and that the appropriate records are accurate and up to date Records correctly the procurement of assets on the ledger, in the balance sheet and in the asset register Accounts for the disposal of assets correctly, ensuring they are removed from the asset register and conducts an annual asset verification exercise Evaluates the life of an asset when it is entered onto the asset register and at the point of disposal, assesses whether there is any residual life/value and evaluates the implications of this Checks that the depreciation charges associated with an asset have been calculated correctly and posted to the ledger. SECTION 2- KNOWLEDGE AND SKILLS Excellent communication skills both written and verbal Excellent IT technical skills especially in relation to manipulating large amounts of data Thorough understanding of accounting principles and practice Ability to identify and exploit the potential for improved financial systems.
Ability to provide leadership skills necessary to encourage and motivate staff. Effective interpersonal and influencing skills. Knowledge of NHS financial accounting systems and practices. SECTION 3- EFFORT AND ENVIRONMENT Significant use of computer VDU screen/keyboard Frequent requirement for concentration when inputting data, and checking and reconciling information.
Minor lifting and handling in an office environment (files, boxes etc)
